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Agenda

MAYOR AND BOARD OF ALDERMEN

WORKSHOP

 

Wednesday, June 18, 2003

2:00 P.M.

BOARDROOM, CITY HALL

 

 

Pledge of Allegiance

The Mayor and Board of Aldermen welcomed the Frederick Gymnastic Club members and coaches and presented acknowledgement of achievement awards to: Ms. Mackenzie Myers, Ms. Maria Bertoni, Ms. Lauren Rover, Ms. Kayla Sienkowski, Ms. Emily Furr, Ms. Jessica Keator, Ms. Sarah Wrieden, Ms. Kelsey Joannides, Ms. Brooke Wheeler, Ms. Lisa Reifschneider and Ms. Jessica Wolfe.  Mr. Eric Crumb, Owner of the Frederick Gymnastic Club offered a few words and thanked the Mayor and Board of Aldermen for their support.

Alderman Ramsburg made a motion to approve the May 14, 2003 workshop minutes with typographic corrections.  Alderman Baldi seconded the motion.  Approved 3-0 (Alderman M. Hall and Lenhart were not in attendance at that meeting).

Alderman Ramsburg made a motion to approve the May 28, 2003 workshop minutes with typographic corrections.  Alderman B. Hall seconded the motion.  Approved 5-0.

 

 

 

Agenda topics

 

Item 1:  Discussion of amendments to the City Code regarding the Historic District Commission

H. Smith

 

Item 2:  Discussion of Matching Grant Funds for a "Way Finding" Program

C. Boyd

                         Pulled

Item 3:  Discussion of the Placement of Newspaper Boxes

H. Smith

 

 


 

 

Item 1:  Discussion of amendments to the City Code regarding the Historic District Commission

H. Smith

Discussion: Mayor Dougherty said that this is a preliminary workshop matter that is not scheduled at this time for a public meeting.  Ms. Heather Smith said that Ms. Rachel Depo, Assistant City Attorney who works with the Historic District Commission (HDC) would present the proposed amendments but another item for consideration is the issue of membership regarding the HDC and whether or not asnAldermanic membership should be added to that Commission.

Ms. Rachel Depo said that the proposed amendments are for the purposes of updating the Historic Preservation Ordinance by amending Chapter 5 Article III of the Code of the City of Frederick, Maryland (1966, as amended) by repealing and reenacting with amendments Sections 5-16 through 5-25 of the Code of The City of Frederick  (1966, as amended) and by adding Sections 5-26 through 5-28.  The amendments are based closely on the State enabling legislation and a model Ordinance provided by the Maryland Historical Trust.  They serve to update the City’s current Code provisions, ensuring that the Code is in compliance with current State law.  The proposed amendments also give the City the ability to exercise some authority not possible under the existing local law – in particular, the ability to designate historic sites, structures or districts; and the ability to deal more directly with the problem of demolition by neglect.  Ms. Depo reviewed the major subtantive changes. 

The Legal Department was directed to gather additional information on the section concerning Demolition by Neglect and to leave that section in the amended code if stronger enforcement language can be added.  There was discussion of the proposed name change to Historic Preservation Commission (HPC).  It was determined to bring the name change forward in the proposed amendments.  The Board of Aldermen agreed that only (2) members of the Commission must possess professional or academic training.  There was also much discussion concerning the difference between an Aldermanic liaison and an Aldermanic voting member and adding an Aldermanic-voting member to the HDC.   Ms. Smith was directed to prepare an overview of what are recommending bodies and what are independent entities to the Mayor and Board of Aldermen and the role of the Board of Aldermen in each of those and whether or not recusal is mandated by an Alderman’s participation at a lower level.   It was also agreed that granting an Aldermanic membership should be included in the forwarded proposed amendments.  There was also discussion of leaving in the section concerning site designation. 

Mr. Jack Lynch, member of the NAC said that he had been working sometime with the Coalition of State Interest to support Archeological Review in Frederick City and County and he is glad to see the language strengthened and glad to see the powers given to the Mayor and Board of Aldermen to designate the boundaries outside the Historic District we support and approve that.  It is the first step to further steps that should be taken in Planning and Zoning for archeological protections.  Mr. Lynch suggested that the City work with the County to do some of these things.  Ms. Fran Baker, HDC member requested that the new ordinance come before the HDC, the Historic District focus group and 2 NAC groups.  Mayor Dougherty said that would happen and would be discussed at 1 or 2 more workshops. 

 

Action items: This item will be discussed at a future Workshop.

Person responsible:

Deadline:

 

 

 

 

 


 

 

 

Item 2:  Discussion of Matching Grant Funds for a "Way Finding" Program

C. Boyd

Discussion:  Mr. Tim Davis, City Planner said that since the fall of last year he has been involved with the US 15 Scenic Byway Advisory Committee.  One of the benefits of this designation to the City is that it actually brings revenue into the City by way of tourism.  Mr. Davis said that the other advisory committee that he is involved with is the Downtown Way Finding Program and while being involved with the two programs it became apparent that they could be linked and better yet the Federal Government does the official designation.  If the Federal Government does the official designation there could be grant money for the way-finding program. 

Mr. Davis said that he (along with Mr. John Fieseler, Executive Director of the Tourism Council, Ms. Kara Norman, Executive Director of GFDC and Mr. Ed Gorsky the Chief of Comprehensive Planning for the County) have been working together on putting together a grant application for the Downtown Way-Finding program.  The first step will be the submission of the application and the due date is July 15, 2003, then the applications goes through a review process with the State officials and then on to the Federal Highway Administration.  If all goes well the grant will be awarded in November.   At that time GFDC will go through an RFP process to select a consultant, the selection committee will include representative from each group at that point GFDC will work with the area stakeholders to select a consultant to manage the planning process.  Mr. Davis said that the purpose of being before the Mayor and Board of Aldermen is to ask for support in the form of a letter that will accompany the grant application knowing that later on in the year additional support will be need in the form of matching grant funds.  With regard to how much money would be needed in matching grant funds from the City it was determined to be $4,000 - $5000. 

Ms. Kara Norman said that the Committee is hoping to hire a consultant to complete a study of way finding for downtown Frederick.  What is to be looked at is getting people from the highway into downtown parking decks.  Once they are out of the parking decks another set of signage is require to get them around on the street.  Ms. Norman said that in the past the City has been looking at entryways and gateways into the City and completing some sort of entry monument that is not included in this study at this time but there is no reason why it can’t be added but that would increase the match amounts.  Ms. Norman said that the way this project works is a 80/20 with 20% coming from the locality and this will be a joint application from the City and County.  GFDC and Tourism would be supplying in-kind match of time, services, staff and volunteer power.  There was much discussion concerning the need to hire a consultant when staff and volunteers are more familiar with the difficulties concerning the City streets.  Ms. Norman said that the hiring of a consultant was more for the design of the signage rather than the location of the signage.  Mayor Dougherty asked what if the Board of Aldermen went with hiring a professional sign designer to design the signs as opposed to locating them? Ms. Norman said that the committee could work on locating the signs and consultants can be hired on an hourly bases and hire a consultant to come in at a few key time for advice as this project moves forward.  The Board of Aldermen agreed to support an application that focuses on the sign design aspect with a little money for key points in the process for a professional to come in on a hourly bases to give advice with the volunteer core doing the locating of the signs.

 

Action items:

Person responsible:

Deadline:

 

 

 

 

 


 

 

Item 3:  Discussion of the Placement of Newspaper Boxes

H. Smith

Discussion:  This item was pulled and will be discussed at a future Workshop.

 

Action items:

Person responsible:

Deadline:

 

 

 

 

 

Mayor Dougherty said that there was need for an Executive Session under State Government Article 10-508 (a) (1) (i) to discuss:  The appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: 2 Personnel Board recommendations, Police Department Promotion and Commission Appointments.   Alderman Ramsburg made a motion to go into Executive Session as stated.  Aldermen B. Hall seconded the motion.  Approved 5-0.

 

The meeting was adjourned at 3:34 p.m.

 

Submitted by,

 

 

Stephanie Davis

 

 


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